Last time we looked at the potentials and established the list of locations and I explained how I arrive at the final list (final before I work the cost aspects, which means everything is subject to further reduction). So this time around the focus will be on the logistics for the adventure.
The mileage for this adventure will be around 800 miles round trip, nothing off road, all on paved road. Though off the beaten path for the most part, not as far off as later shoots for this year. However, with fuel prices jumping now to $4.00+ per gallon, it merits some planning to ensure costs are maintained as affordable. I will investigate a rental car that will eliminate impacts to wear and tear to my car and will likely provide higher mileage and help keep costs down.
So the participation for this adventure is narrowing down to just a few. Kathy has to work, and Christian has to support a school function so he won’t be available. Which leaves daughter Courtney and another photographer friend as the only participates for this adventure.
Lodging is the easiest to plan for this trip. At least from the cost perspective, campgrounds are readily available and their cost is manageable. It also allows for close proximity to the locations to be photographed. There are a multitude of campgrounds located at each of the locations for this adventure. Most are not primitive, which means they have running water and showers. Many have resupply close for any incidentals that may be needed.
So eating out is rarely an option, due to the costs. The most common thing will be to purchase food from grocery stores along the way. This will mitigate the need to purchase large volumes of food prior and try to keep it stored. It will get smashed or damaged prior to being used. For this adventure there are plenty of stores along the way which allow for making purchases for a day or so at a time. Plus, it keeps costs down from restaurants and more importantly, allow us to eat a bit more nutritionally than fast food or other prepared restaurant foods.
For this shoot, there are no new pieces of equipment that need to be purchased prior. I will take my camera bag in total with all my glass (lens), camera bodies and all the accessories (batteries and such). I will also take tripods and LED lighting (battery packed). Since there will likely be opportunities for some light painting I want to make sure I have the appropriate handheld lights. I have just recently gone through my gear, cleaned it and it is ready to go. I will likely balance one of my long lens to the cameras, but everything else is ready to go.
This isn’t all the gear that must be accessed. Since camping at the various locations, there will need to be gear pulled to support this and to ensure that there is enough space, going lite will be important. So the packing list includes.
- Sleeping bags
- Camp stove and fuel
- Cooking utensils
- Sleeping pads
- Medical supplies
To not pay attention to this one is asking for something to happen. So it is not just considering what could happen and prepare for it. But also addressing preexisting conditions that each participate is bringing to the adventure is important as well.
I keep at least one and generally two large first aid kits in with the gear. Plus years of training and experience help with the preparation. For this adventure, having emergency services close reduces risks for trauma situations.
Addressing preexisting conditions, no one going on this adventure has any serious medical conditions. There may some orthopedic considerations, but ensuring that braces and anti-inflammatories are packed it the only mitigation planned.
The costs for this adventure will be around $300 to $350. The variable is the price of gasoline and whether or not I do the rental car and the number of people going. The cost is almost equal whether I drive my car or rent a car. The mileage gain is significant with the rental, however benefit comes from elimination of wear and tear to my vehicle and reduced carbon footprint.
So this point it makes better sense to do the rental approach over driving my own, continuation of the analysis is important. Now there may also be discounts that would save or offset the costs, I may also be able to utilize mileage points that would add further benefit to the utilization of the rental car scenario.
Increased number of folks going will have a direct impact on cost, due to food costs and possibly additional lodging costs if the campground does not allow more than one tent per camp site. These details need to be addressed over the next several weeks to determine if the adventure will have to be cancelled or if it will go forward.
As the next week approaches the final details for the adventure will mature to the point where any adjustments will be made and final determination on the adventure will be made. Stay tuned…more to come.